Letters For Special Situations: Letters to use in the special situations in life

TABLE OF CONTENTS......Page 6
LETTERS FOR SPECIAL SITUATIONS......Page 2
Introduction......Page 12
1. Formatting Your Letters......Page 14
2. Addressing Your Letters and Writing Your Salutation......Page 17
3. Letters of Appeal......Page 22
A. Appeal of a court action......Page 23
B. Appeal of a dismissal from a job......Page 24
C. Appeal to a corporation from a franchisee challenging a fine and employment policies......Page 25
D. Appeal of a supervisor’s rating......Page 27
E. Appeal of a company’s failure to pay retirement funds......Page 29
F. Appeal to a teacher about a child’s grade......Page 30
G. Appeal to the housing board......Page 31
H. Appeal of a transfer......Page 32
I. Appeal of a military medical board decision......Page 33
J. Appeal of a supervisor’s rating......Page 35
K. Appeal of a suspension......Page 37
L. Appeal of a false accusation......Page 39
4. Letters of Application, Personal Statements, & Essays......Page 40
A. Letter of application for admission to medical school......Page 41
B. Letter of application for admission to physician’s assistant program......Page 43
C. Letter of application for dental school......Page 45
D. Essay “My Greatest Personal Failure”......Page 47
E. Essay “My Greatest Professional Risk”......Page 48
F. Letter of application for the Peace Corps......Page 49
G. Letter of application to medical school......Page 51
H. Letter of application to law school......Page 53
I. Letter of application for a superintendent of schools position......Page 55
5. Business Marketing Letters and Press Releases......Page 56
A. Business estimate used by a cleaning company in marketing its services......Page 57
B. Business proposal by a resume-writing and outplacement service......Page 58
C. Letter of introduction used by a specialty steel company......Page 59
D. Letter expressing “thank you” to existing customers......Page 60
E. Letter of welcome to new customers......Page 61
F. Letter used in a chain letter mailing......Page 62
G. Press release for an art gallery......Page 63
H. Press release for a new book......Page 64
I. Letter marketing a courier service......Page 65
J. Letter following up on an initial verbal proposal......Page 66
K. Letter used to accompany a business resume......Page 67
L. Business resume......Page 68
M. Letter used to market a landscaping service......Page 69
6. Career-Changing Letters......Page 70
A. From dental assisting to flight attendant......Page 71
B. The direct approach......Page 72
C1. Answering blind ads......Page 73
C2. Answering ads with names and addresses......Page 74
D. All-purpose cover letters, seeking management trainee position......Page 75
E. Responding to recruiters......Page 76
F1. All-purpose cover letters, background in criminal justice......Page 77
F2. All-purpose cover letters, entering pharmaceutical sales field......Page 78
F3. All-purpose cover letters, sales and accounting skills......Page 79
F4. All-purpose cover letters, communication and customer service skills......Page 80
F5. All-purpose cover letters, sales skills and versatility......Page 81
F6. All-purpose cover letters, military professional in transition......Page 82
G. Young professional emphasizing strong personal qualities......Page 83
H. College graduate seeks her first professional job......Page 84
I. From profit making to human services......Page 85
J. From commercial sales to health care......Page 86
K. From government to academia......Page 87
L. From aviation to sales......Page 88
M. From food industry to accounting and finance......Page 89
N. From private to public sector......Page 90
O. From retail to retail-related......Page 91
P. From managing people to managing money......Page 92
Q. From the grocery industry to a career in human resources......Page 93
R. From small business management to flight attendant......Page 94
S. From social services to academic administration......Page 95
T. From store manager to fireman......Page 96
U1. Entrepreneur seeking a new industry......Page 97
U2. Entrepreneur seeking a new challenge in automotive industry......Page 98
U3. Entrepreneur returning to previous field......Page 99
V1. Seeking first job in chemistry field......Page 100
V2. Seeking first job in computer science......Page 101
V3. Seeking first job in publishing or advertising......Page 102
V4. Seeking first job utilizing history degree......Page 103
V5. Seeking first job in media journalism and English......Page 104
V6. Seeking first job in nursing field......Page 105
V7. Seeking first job in social services field......Page 106
W1.Seeking to advance in retail......Page 107
W2.Seeking a career change from retail......Page 108
X. Seeking to return to public health field or to university teaching......Page 109
7. Collections Letters......Page 110
A. Collections letter #1......Page 111
B. Collections letter #2......Page 112
C. Collections letter #3......Page 113
D. Collections letter #4......Page 114
E. Collections letter #5......Page 115
F. Collections letter #6......Page 116
8. Letters of Complaint......Page 117
A. Letter seeking ownership of insurance agency......Page 118
B. Letter complaining about unprofessional legal representation and refusing to pay in full......Page 119
C. Letter to Senator Jesse Helms about a father’s medical benefits......Page 123
D. Letter to Department of Transportation with copy to Attorney General......Page 125
9. Letters in Confidence......Page 126
A. Letter #1 expressing interest in employment......Page 127
B. Letter #2 expressing interest in employment......Page 128
C. When they ask for salary requirements......Page 129
D. When they ask for salary history......Page 130
E. Letter expressing interest in a competitor......Page 131
10. Letters as Bids......Page 132
A. Bid from a building subcontractor......Page 133
B. Bid from a professional sign company......Page 134
11. Letters related to Consumer Credit and Finance......Page 135
A. Letter to credit bureaus requesting fraud alert on your credit file after a robbery......Page 136
B. Letter to Trans Union Credit Bureau......Page 137
12. Follow-up Letters......Page 138
A. Follow-up letter #1 from retailer......Page 139
B. Follow-up letter #2 from retailer......Page 140
C. Follow-up letter #3 from restaurateur seeking accounting job......Page 141
D. Follow-up letter #4 from MIS manager......Page 142
E. Follow-up letter #5 to pharmaceutical company......Page 143
F. Follow-up letter #6 from MIS manager......Page 144
G. Follow-up letter #7 from a retail executive seeking internal promotion......Page 145
H. Follow-up letter #8 from retailer......Page 146
I.  Follow-up letter #9 to consumer products company......Page 147
13. Last Will and Testament......Page 148
Letter expressing the final wishes of Chandler McDoogal, Jr.......Page 149
14. Legal Letters and Notices......Page 150
A. Child custody proposal......Page 151
B. Letter of support and affidavit......Page 152
C. Legal financial agreement in a divorce settlement......Page 153
D. Letter of notice regarding an option agreement......Page 154
15. Letters of Apology......Page 155
Letter of apology from one business to another......Page 156
16. Letters of Appreciation......Page 157
Letter of praise for an employee and a company......Page 158
17. Letters of Introduction......Page 159
A. Letter of introduction from a consultant......Page 160
B. Letter of introduction from a business introducing its services......Page 161
18. Letters of Invitation......Page 163
A. Invitation to a job fair......Page 164
B. Invitation to an Eagle ceremony......Page 165
C. Letter of invitation to a meeting......Page 166
19. Letters of Negotiation......Page 167
A. Letter negotiating an insurance settlement......Page 168
B. Letter negotiating final payments when subcontractor failed to complete a job......Page 169
20. Letters of Nomination......Page 171
Letter nominating an individual for a leadership award......Page 172
21. Letters of Notice......Page 173
A. Letter of notice to real estate commission......Page 174
B. Notice from a treasurer regarding a bank account......Page 175
C. Notice regarding lapsed alimony payment......Page 176
D. Notice of a sealed bid land and timber sale......Page 177
E. Notification & Certificate of Destruction......Page 178
22. Letters of Opposition......Page 179
Letter of opposition to a rezoning proposal......Page 180
23. Letters of Regret and Condolence......Page 181
A. Letter of condolence to an employee whose husband died......Page 182
B. Letter of regret to a job applicant......Page 183
24. Letters of Reprimand......Page 184
A. Letter of reprimand to an employee......Page 185
B. Reprimand and memo to the file......Page 186
25. Letters of Solicitation......Page 187
A. Letter of solicitation on behalf of disadvantaged children......Page 188
B. Resume used as a method of soliciting funds for business sponsorship......Page 189
26. Letters of Support......Page 190
Letter of support on behalf of a party in a child custody dispute......Page 191
27. Letters of Understanding and Intent......Page 192
A. Letter of intent and investment agreement......Page 193
B. Letter of understanding and services agreement......Page 194
C. Letter of understanding and agreement with independent subcontractor......Page 195
28. Letters of Welcome......Page 197
Letter of welcome from a church......Page 198
29. Letters to Public Officials......Page 199
A. Letter to a senator requesting a letter of congratulations for an Eagle Scout......Page 200
B. Letter to a senator requesting an appointment to a military academy......Page 201
30. Minutes and Agendas......Page 202
A. Agenda for a fraternal organization meeting......Page 203
B. Minutes of the meeting of a fraternal organization......Page 204
31. Networking Letters......Page 205
Networking letter sent to an industry colleague......Page 206
32. Postponement Requests......Page 207
Letter requesting postponement of an interview......Page 208
33. Promissory Notes......Page 209
Promissory note......Page 210
34. Reference Letters and Letters of Recommendation......Page 211
A. Letter of reference for a respected office manager......Page 212
B. Letter of reference from a business professional......Page 213
C. Letter of reference from a friend......Page 214
D. Letter of reference from a supervisor......Page 215
E. Letter of reference from a teacher......Page 216
35. Relocation Cover Letters......Page 217
A. Cover letter for a nurse relocating to a new town......Page 218
B. Cover letter for a versatile young manager......Page 219
C. Cover letter for a food service professional relocating to New Hampshire......Page 220
D. Cover letter for an office professional relocating to Iowa......Page 221
E. Cover letter for an office professional relocating to New York......Page 222
36. Requests for a Raise......Page 223
A. Letter from a comptroller requesting a raise......Page 224
B. Letter from a production worker requesting a raise......Page 225
37. Requests for a Transfer......Page 227
Request for a transfer because of a supervisor......Page 228
38. Requests for Financial Aid......Page 229
Letter requesting financial aid for a mother with Alzheimer’s......Page 230
39. Requests for Promotion......Page 232
A. Formal letter in military style seeking promotion to lieutenant......Page 233
B. Letter requesting an internal promotion in an educational system......Page 235
C. Letter requesting promotion within the United Way......Page 236
D. Request for promotion within state government......Page 237
E. Request for promotion and consideration for multiple job openings......Page 238
40. Requests for Reconsideration......Page 239
A. Letter requesting reconsideration for a sales job......Page 240
B. Letter requesting reconsideration by the CIA for a job as a Special Agent......Page 241
41. Resignation Letters......Page 242
A. Letter of resignation because of medical reasons......Page 243
B. Letter of resignation from a CPA firm......Page 244
C. Letter of resignation from a car dealership......Page 245
D. Letter resigning from a restaurant position......Page 246
42. Writing to Publishers, Editors, and Literary Agents......Page 247
A. Letter from a pre-published author who wishes to write a children’s series......Page 248
B. Query letter describing a manuscript......Page 249
C. Synopsis for a novel......Page 250