Microsoft Word 2010 Inside Out: Conquer Microsoft Word 2010 - from the inside out!

Acknowledgments......Page 24
Design Conventions......Page 26
Get Busy with Word 2010......Page 28
Some Assumptions About You......Page 29
How This Book Is Organized......Page 30
Getting Started......Page 31
Word 2010: Make an Immediate Impact......Page 32
Imagining Word 2010......Page 34
What’s New in Word 2010?......Page 35
Enhancing Your User Experience......Page 36
Better Authoring Features......Page 38
Use Word 2010 Anywhere......Page 42
Get What You Need, Intuitively......Page 44
Exploring the Ribbon......Page 45
Keep Your Favorite Tools in Reach with the Quick Access Toolbar......Page 47
Using Dialog Launchers......Page 48
Working with Galleries......Page 50
Making Quick Formatting Changes with the Mini Toolbar......Page 51
Getting a New View of Your Document......Page 52
Finding What You Need Quickly with the Navigation Pane......Page 55
Displaying Rulers and Gridlines......Page 57
Working with Multiple Documents......Page 59
Understanding and Tailoring the Status Bar......Page 61
What’s Next?......Page 62
Managing Your Documents with Backstage View......Page 64
Introducing Backstage View......Page 65
The Tabs Area......Page 66
The Groups Area......Page 67
The Preview and Properties Area......Page 68
Working with Document Properties in the Info Tab......Page 69
Converting Documents from Earlier Versions of Word......Page 77
Protecting the Document......Page 78
Checking Document Compatibility......Page 81
Recovering Draft Versions of Your Files......Page 83
Recovering Unsaved Files......Page 85
Accessing Recent Files......Page 86
Previewing and Printing Documents......Page 88
Saving and Sending Your Documents......Page 89
Getting Help in Word 2010......Page 91
Setting Word Options......Page 93
Customizing the Word 2010 Ribbon......Page 95
Setting Up the Microsoft Word Trust Center......Page 97
What’s Next?......Page 99
Beginning with a Template......Page 100
Coordinating Your Document Design......Page 103
Saving Your Favorite Templates......Page 105
Opening Recent Documents......Page 106
Inputting Data......Page 108
Performing Basic Editing Tasks......Page 109
Selecting Text......Page 110
Copying, Cutting, and Pasting......Page 111
Using the Office Clipboard......Page 114
Undoing, Redoing, and Repeating......Page 116
Experimenting with Themes......Page 118
Performing Simple Saves......Page 122
Saving Files with the Save As Dialog Box......Page 123
Designing Instant Documents......Page 126
An Annual Report......Page 127
Business Letterhead......Page 128
A Newsletter......Page 130
What’s Next?......Page 131
Templates and Themes for a Professional Look......Page 132
Templates 101: Behind the Scenes......Page 133
Understanding How Templates Work......Page 136
Getting the Scoop on the Normal Template......Page 137
Using Templates from the New Documents Dialog Box......Page 140
Creating Custom Templates......Page 143
Thinking Through Your Template Design......Page 144
Attaching Templates to Documents......Page 148
Working with Global Templates......Page 150
Changing the Template File......Page 153
Using the Organizer to Rename, Delete, and Copy Styles......Page 154
Protecting Templates......Page 156
Applying Themes in Word 2010......Page 157
What’s in a Theme?......Page 159
Themes, Quick Styles, and Galleries......Page 160
Changing a Theme......Page 161
Choosing a New Font Selection......Page 162
Selecting Theme Effects......Page 164
Creating a Custom Theme......Page 165
Creating Your Own Color Scheme......Page 166
Customizing Theme Font Sets......Page 167
What’s Next?......Page 168
Basic Page Setup Options......Page 170
Planning Your Document......Page 173
Changing Margin Settings......Page 176
Choosing Orientation......Page 178
Choosing a Paper Size......Page 179
Selecting the Paper Source......Page 180
Multiple Page Settings......Page 181
Working in Sections......Page 182
Creating a Section......Page 184
Inserting Text Wrapping Breaks......Page 186
Controlling Page Breaks......Page 187
Removing Page and Section Breaks......Page 189
Adding Page Numbers......Page 190
Adding Headers and Footers......Page 191
Creating Headers and Footers......Page 192
Editing Headers and Footers......Page 194
Deleting Headers and Footers......Page 198
Saving Page Setup Defaults to the Current Template......Page 199
Adding and Controlling Line Numbers......Page 201
Deleting Line Numbers......Page 202
What’s Next?......Page 203
The Nature of Complex Documents......Page 204
Layout and Design Fundamentals......Page 206
Designing Backgrounds and Watermarks......Page 209
Adding and Customizing a Page Background......Page 210
Adding Watermarks to Printed Documents......Page 214
Editing a Watermark......Page 215
Planning Your Columns......Page 218
Creating a Multicolumn Document......Page 219
Creating Columns for Part of a Document......Page 222
Creating Unequal Column Widths......Page 223
Changing Column Width on the Ruler......Page 224
Flowing Text into a Column Layout......Page 225
Beginning a New Column Layout......Page 226
Inserting Column Breaks......Page 227
What’s Next?......Page 228
Creating Global Content: From Research to Review......Page 230
Creating Content Today......Page 232
What Does It Mean to Reuse Content?......Page 233
Entering Text......Page 234
Importing Documents......Page 235
Placing Objects......Page 238
Creating a Cover Page......Page 239
Formatting Text As You Go......Page 241
Specifying Fonts and Sizes......Page 244
Applying Text Attributes......Page 246
High-End Typography in Word 2010......Page 247
Text Effects to Really Wow ‘Em......Page 249
Changing Case......Page 251
Using the Highlight Tool......Page 252
Changing Text Color......Page 253
Positioning Your Text......Page 254
Inserting Symbols......Page 255
Inserting Special Characters......Page 258
Inserting Date and Time Elements......Page 259
Creating and Using Building Blocks......Page 261
Inserting Existing Building Blocks......Page 263
Creating Building Blocks......Page 265
Modifying Building Block Properties......Page 269
Deleting Building Blocks......Page 270
Creating Catalogs of Content......Page 271
What’s Next?......Page 274
A Quick Look at Navigation in Word 2010......Page 276
Finding Content with the Navigation Pane......Page 277
Browsing by Headings......Page 279
Browse by Page......Page 280
Browse by Search Results......Page 282
Navigating with Browse Object......Page 283
Finding Text and Elements Within the Current Document......Page 284
Finding Instances of Formatting......Page 287
Finding Special Characters Using Codes......Page 288
Moving Through the Document with Go To......Page 290
Creating Bookmarks for Document Navigation......Page 291
Changing the View......Page 292
Splitting the Document Window......Page 293
Viewing Pages Side by Side......Page 294
Navigating Using Shortcut and Function Keys......Page 295
What’s Next?......Page 297
Translating Text and Working with Languages......Page 298
Translating Content in Word 2010......Page 299
Adding a Language......Page 300
Setting a Proofing Language......Page 301
Adding Keyboards for Languages......Page 302
Changing Languages As You Type......Page 304
Using the Mini Translator......Page 305
Translating Selected Text......Page 308
Translating Entire Documents......Page 309
Changing and Adding Translation Services......Page 310
Choosing a Different Service......Page 311
Adding a New Translation Service......Page 312
Using Bidirectional Text......Page 313
Working with the Document Grid......Page 314
Specifying Document Grid Settings......Page 315
Working with Other Translation Tools......Page 316
What’s Next?......Page 318
Editing Tools in Word 2010......Page 320
Spell It Right!......Page 321
Looking at Error Notifications......Page 322
Proofing Your Document......Page 326
Controlling Proofing Display and Exceptions......Page 327
Configuring Spelling and Grammar Options......Page 329
Managing Custom Dictionaries......Page 332
Judging Your Document’s Readability Level......Page 337
AutoCorrecting Your Document......Page 338
Controlling AutoCorrect Changes......Page 339
Adding References in Word 2010......Page 343
Adding and Managing Sources......Page 346
Inserting a Citation......Page 348
Editing Citation and Sources......Page 349
Generating a Bibliography......Page 350
Adding Footnotes and Endnotes......Page 351
Customizing Footnotes and Endnotes......Page 352
Deleting Footnotes and Endnotes......Page 354
Inserting Cross-References......Page 356
Adding a Cross-Reference......Page 357
Modifying, Moving, and Updating Cross-References......Page 358
What’s Next?......Page 360
Formatting Your Document......Page 362
Paragraph Basics in Word 2010......Page 363
Managing AutoFormat Effectively......Page 365
Changing Options for AutoFormat As You Type......Page 367
Formatting Paragraphs by Aligning and Indenting Text......Page 369
Using the Ruler to Align Paragraphs......Page 370
Aligning Paragraphs by Using the Paragraph Dialog Box......Page 372
Addressing Spacing Issues......Page 374
Specifying Line Spacing......Page 376
Adjusting Spacing Above and Below Paragraphs......Page 377
Controlling Alignment by Using Tabs......Page 378
Using the Ruler to Set Tabs......Page 380
Creating Tabs by Using the Tabs Dialog Box......Page 382
Clearing Manual Tabs......Page 383
Controlling Line and Page Breaks......Page 384
Taking Control of Hyphenation......Page 385
Hyphenate an Entire Document Automatically......Page 386
Hyphenating All or Part of a Document Manually......Page 387
Creating Drop Caps in Existing Paragraphs......Page 388
Creating Effective Lists......Page 389
When Bullets Work......Page 390
When Numbers Matter......Page 391
Creating a Quick List......Page 392
Creating Lists While You Type......Page 393
Ending a List the Way You Want......Page 394
Using a Custom Bullet......Page 395
Changing the Bullet Font......Page 396
Changing a Bullet Symbol......Page 397
Improving Numbered Lists......Page 398
Modifying the Numbering Style......Page 399
Continuing Numbering......Page 401
Converting a Bulleted List to a Numbered List (or Vice Versa)......Page 402
Changing List Indents......Page 403
Applying a Multilevel List......Page 404
Creating a New List Style......Page 406
What’s Next?......Page 409
Style Design with Users in Mind......Page 410
Style Fundamentals......Page 412
Exploring the Quick Style Gallery and Quick Style Sets......Page 415
Applying and Modifying Styles Using the Quick Style Gallery......Page 416
Switching and Modifying Quick Style Sets......Page 417
Custom Quick Style Sets......Page 418
Working with the Styles Pane......Page 421
Mastering the Styles Pane......Page 422
Creating and Modifying Styles......Page 426
Modifying Existing Styles......Page 428
Additional Style Options......Page 429
Style Management Tools......Page 431
Reveal Formatting Task Pane......Page 432
Managing Styles......Page 435
Keyboard Shortcuts for Styles......Page 440
What’s Next?......Page 442
Getting Started Outlining in Word 2010......Page 444
The Basics of a Good Outline......Page 445
Eleven Reasons to Outline Your Next Complex Project......Page 446
Viewing a Document in Outline View......Page 448
Exploring Outlining Tools......Page 450
Creating a New Outline......Page 452
Choosing Outline Display......Page 453
Displaying Different Levels of Text......Page 454
Showing the First Line of Text......Page 455
Removing and Showing Formatting......Page 456
Promoting and Demoting Headings......Page 457
Displaying Outline and Print Layout View at the Same Time......Page 459
Moving Outline Topics......Page 460
Printing Your Outline......Page 462
The Navigation Pane vs. Using Outline View......Page 464
What’s Next?......Page 465
Printing in a Greener World......Page 466
The (Almost) One-Click Print Process in Word 2010......Page 467
Previewing Your Document......Page 469
Zooming In on the Details......Page 470
Making Changes While Previewing......Page 472
Printing Quickly and Efficiently......Page 474
Printing Selected Text......Page 475
Printing Hidden Text......Page 476
Canceling a Print Job......Page 477
Printing More than One Copy of a Single Document......Page 478
Printing Ranges......Page 479
Printing Odd and Even Pages......Page 480
Printing Document Elements......Page 481
Printing Several Pages per Sheet......Page 483
Scaling Printed Documents......Page 484
Specialized Printing......Page 485
Printing Envelopes......Page 487
Creating Labels......Page 489
What’s Next?......Page 491
Make Your Point, Clearly and Visually......Page 492
Creating Tables Today......Page 494
Choose Your Method: Creating Tables in Word......Page 495
Adding a Quick Table......Page 496
Inserting a Table and Specifying AutoFit Options......Page 498
Drawing a Table......Page 499
Converting Text to a Table......Page 500
Inserting an Excel Spreadsheet......Page 501
Creating Nested Tables......Page 502
Displaying Table Formatting Marks......Page 503
Copying and Pasting Table Data......Page 505
Inserting Cells......Page 507
Merging Cells......Page 508
Splitting Cells......Page 509
Changing Table Format by Using Table Styles......Page 511
Creating Custom Table Styles......Page 513
More Formatting Fun......Page 515
Flowing Text Around Tables......Page 516
Sorting Table Data......Page 517
Understanding AutoFit......Page 518
Setting Preset and Percent Table Sizes......Page 519
Changing Text Direction......Page 520
Working with Functions in Tables......Page 521
What’s Next?......Page 522
Adding SmartArt Diagrams......Page 524
Creating the SmartArt Diagram......Page 525
Adding and Formatting Diagram Text......Page 527
Making Formatting Changes in the Diagram......Page 528
Introducing Word 2010 Chart Types......Page 530
Creating a Basic Chart......Page 532
Creating a Chart Template......Page 534
Understanding the Chart Tools......Page 536
Entering Chart Data......Page 537
Working with the Datasheet......Page 538
Changing the Data Arrangement......Page 539
Editing and Enhancing Chart Information......Page 540
Choosing a New Chart Layout......Page 541
Applying a Chart Style......Page 542
Adding a Chart Title......Page 543
Working with Axes......Page 544
Add Gridlines and Trendlines......Page 546
Displaying and Positioning a Legend......Page 547
Working with Data Labels......Page 548
Formatting Charts......Page 549
Changing the Format of Your Chart Elements......Page 550
Formatting Shapes......Page 551
What’s Next?......Page 553
Adding Art to Your Word Documents......Page 554
Inserting Pictures......Page 555
Adding Clip Art......Page 557
Adding Shapes and Lines......Page 561
Applying Artistic Effects......Page 563
Editing and Adjusting Images......Page 565
Cropping Pictures......Page 566
Resizing Pictures......Page 568
Rotating Pictures......Page 569
Removing Picture Backgrounds......Page 570
Applying Picture Styles to Your Images......Page 572
Adding Captions to Pictures......Page 574
Modifying Shapes and Lines......Page 575
Applying Shape Styles......Page 576
Modifying Lines and Fills......Page 577
Formatting Shadows and 3-D Effects......Page 580
Applying and Customizing 3-D Effects......Page 582
Aligning Objects......Page 584
Grouping and Ungrouping Objects......Page 586
Choosing Art Position......Page 587
Controlling Text Wrapping......Page 588
What’s Next?......Page 590
Inserting Mathematical Equations......Page 592
Using Math AutoCorrect......Page 599
Adding and Linking Text Boxes......Page 601
Adding Text Boxes......Page 603
Formatting Text Boxes......Page 605
Linking Text Boxes to Flow Text......Page 609
Copying or Moving Linked Text Boxes......Page 611
Deleting Linked Text Boxes Without Losing Text......Page 613
Adding Objects to Your Word Document......Page 614
Create a New Object......Page 615
What’s Next?......Page 616
Adding a Simple Border......Page 618
Creating Enhanced Borders......Page 619
Dressing Up Your Border......Page 621
Selecting Line Styles for Borders......Page 623
Choosing Color......Page 624
When You Need to Match Colors Exactly......Page 625
Creating Partial Borders......Page 627
Adding a Border to a Page......Page 628
Creating a Page Border......Page 629
Adding an Artistic Border......Page 630
Bordering Sections......Page 631
Adjusting Border Spacing......Page 632
Inserting Horizontal Lines......Page 634
Adding Borders to Pictures......Page 635
Adding Table Borders......Page 636
Applying Shading Behind Content......Page 637
Applying Shades to Tables and Paragraphs......Page 638
Shading Considerations......Page 639
What’s Next?......Page 640
Word 2010 As a Team Effort, Anywhere, Always......Page 642
Securing Your Word Documents......Page 644
Protection Features in Word 2010......Page 645
Working with Protected View......Page 646
Choosing What’s Displayed in Protected View......Page 647
Changing File Validation......Page 648
Marking a File As Final......Page 649
Encrypting Documents......Page 651
Removing Protection......Page 652
Applying Editing Restrictions......Page 653
Removing Personal Information......Page 656
Preparing PDF and XPS Files......Page 657
Saving Your Document As PDF and XPS......Page 658
Getting a Digital ID......Page 659
Creating a Digital ID......Page 660
Attaching a Digital Signature to a File......Page 661
Viewing Signatures......Page 662
Removing a Signature......Page 663
Working with the Trust Center......Page 664
Viewing and Removing Trusted Sources......Page 666
Setting Permission Levels......Page 667
Customizing Permissions......Page 668
Checking Document Accessibility......Page 669
Ensuring Document Compatibility......Page 670
What’s Next?......Page 671
Sharing Documents in Word......Page 672
Word 2010 New Sharing Options......Page 675
Creating a New Workspace......Page 677
Checking Out and Checking In a Document......Page 680
Create and Save a New Document......Page 681
Setting Up and Using Windows Live SkyDrive......Page 682
Sharing a File......Page 683
Save Your Document to a Shared Space......Page 684
Linking to FTP Sites......Page 685
Saving Documents to a Network Location......Page 686
Using Workgroup Templates......Page 687
Sharing Word Documents via E-Mail......Page 689
Setting E-Mail Priority......Page 690
Requesting Receipts......Page 691
Delaying Delivery......Page 692
Include Voting Buttons......Page 693
Creating and Sending a Fax......Page 694
Choosing a Fax Service......Page 695
What’s Next?......Page 697
Benefits of an Organized Revision Process......Page 698
Familiarizing Yourself with Markup Tools......Page 699
Setting Reviewer Name......Page 702
Configuring Colors Associated with Reviewers......Page 703
Viewing Comments and Revisions......Page 704
Inserting Comments......Page 706
Inserting Voice and Handwritten Comments......Page 707
Tracking Changes......Page 708
Tracking Changes While You Edit......Page 709
Configuring Balloon and Reviewing Pane Options......Page 711
Showing and Hiding Balloons......Page 712
Adjusting Balloon Size and Location for Online Viewing......Page 713
Printing Comments and Tracked Changes......Page 715
Reviewing Comments and Tracked Changes......Page 716
Navigating Your Comments......Page 717
Responding to Comments......Page 718
Deleting Comments......Page 719
Accepting and Rejecting Proposed Edits......Page 720
Comparing or Combining Documents......Page 724
Comparing Two Versions of a Document......Page 725
Combining Revisions from Multiple Authors......Page 727
Co-Authoring Documents in Word 2010......Page 728
Editing Simultaneously and Saving Changes......Page 729
Contacting Your Co-Author......Page 731
Troubleshooting Co-Authoring......Page 732
What’s Next?......Page 733
Word 2010 Interactive......Page 734
Preparing Tables of Contents and Indexes......Page 736
Creating Effective Reference Tables......Page 737
Using a TOC Style......Page 738
Creating a Customized TOC......Page 739
Adding TOC Entries Manually......Page 741
Choosing a TOC Format......Page 742
Editing and Updating a TOC......Page 743
Customizing a TOC......Page 745
Changing TOC Styles......Page 746
Adding Indexes......Page 747
What Makes a Good Index?......Page 748
Creating Index Entries......Page 749
Marking Index Entries......Page 750
Creating Subentries......Page 751
Selecting Repeated Entries......Page 752
Specifying Page Ranges......Page 753
Generating the Index......Page 754
Choosing the Index Format......Page 755
Changing the Way Entries Are Displayed......Page 756
Changing Index Columns......Page 757
Updating an Index......Page 758
AutoMarking Entries with a Concordance File......Page 759
What’s Next?......Page 761
Special Features for Long Documents......Page 762
Adding Captions......Page 763
Adding a Table of Authorities......Page 765
Adding Citations Manually......Page 766
When Master Documents Make Sense......Page 767
Master Document Mayhem and Workarounds......Page 768
Getting Started with a Master Document......Page 769
Creating a Master Document......Page 771
Importing Data for Subdocuments......Page 772
Working with the Master and Subdocuments......Page 773
What’s Next?......Page 776
Everybody Blogs......Page 778
Starting a New Blog Post......Page 781
Inserting a Web Link......Page 783
Adding a Category to Your Post......Page 784
Configuring Your Blog Account......Page 786
Open Your Document in the Word Web App......Page 788
Working with the Word Web App......Page 789
What’s Next?......Page 790
Creating Mailings Large and Small......Page 792
Mail Merge Overview......Page 793
Starting the Mail Merge Project......Page 794
Selecting the Document Type......Page 795
Using the Current Document......Page 796
Starting from a Template......Page 797
Starting from an Existing Document......Page 798
Creating a New List......Page 799
Using an Existing Recipient List......Page 801
Choosing and Sorting Recipient Information......Page 802
Filtering Your Recipient List......Page 804
Adding Merge Fields......Page 805
Inserting an Address Block......Page 806
Choosing a Greeting Line......Page 807
Inserting Merge Fields......Page 808
Matching Fields with Your Database......Page 809
Adding Word Fields......Page 811
Previewing the Merge......Page 812
Checking for Errors......Page 813
Choosing Merge Print Options......Page 814
Creating a Directory......Page 815
Printing Envelopes and Labels......Page 816
Creating Labels......Page 818
What’s Next?......Page 819
Understanding the Word 2010 Content Controls......Page 820
Displaying the Developer Tab......Page 821
Adding and Formatting Static Text......Page 823
Adding Content Controls......Page 825
Control Types in Word 2010......Page 826
Adding a Control......Page 829
Changing Content Control Properties......Page 830
Adding Titles and Tags......Page 831
Styling Your Control......Page 832
Adding Content to Lists......Page 834
Mapping Controls to XML......Page 835
Protecting Documents......Page 836
Adding ActiveX Controls......Page 839
Adding an ActiveX Control......Page 840
What’s Next?......Page 841
Working with Macros in Word 2010......Page 842
A Bit About VBA and Macros......Page 843
Saving Macro-Enabled Documents and Templates......Page 844
Setup and Planning......Page 845
Adding a Macro to the Quick Access Toolbar......Page 849
Assigning a Keyboard Shortcut to a Macro......Page 853
Running a Macro Automatically......Page 855
Editing Macros......Page 857
The Visual Basic Editor......Page 860
Renaming a Macro, Module, or Project......Page 861
Deleting and Exporting Macros and Modules......Page 863
Importing Macros and Modules......Page 864
Digitally Signing Macros......Page 866
Third-Party Digital Signature......Page 867
Digitally Signing a VBA Project......Page 868
What’s Next?......Page 870
Index......Page 872
About the Author......Page 904