Using Google Apps

Media Table of Contents......Page 6
Introducing Google Apps......Page 23
Show Me: Media 1.1—A Quick Tour of Google Apps......Page 24
Google’s Cloud......Page 26
Navigating the Google Docs Dashboard......Page 34
Filtering the Display......Page 35
Filtering by Type......Page 36
Tell Me More: Media 2.3—How Well Does Google Docs Work with Microsoft Office Files?......Page 43
Configuring Google Docs Settings......Page 44
Getting to Know Google Docs......Page 47
Creating a New Blank Document......Page 48
Editing Text......Page 55
Boldfacing and Italicizing Text......Page 58
Inserting a Drawing......Page 67
Navigating the Google Spreadsheets Workspace......Page 86
Creating a New Blank Spreadsheet......Page 88
Working with Rows and Columns......Page 96
Using Functions......Page 105
Show Me: Media 4.4—Creating a Chart......Page 111
Tell Me More: Media 4.5—Understanding Gadgets......Page 118
Getting to Know Google Presentations......Page 123
Adding a New Slide......Page 130
Choosing a New Theme......Page 134
Giving an Online Presentation......Page 151
Why Online Collaboration Makes Sense......Page 155
Letting Others View Your Files......Page 156
Show Me: Media 6.2—Preparing a Document for Group Editing......Page 159
Show Me: Media 6.3—Making a Document Public......Page 164
Getting to Know Google Calendar......Page 165
Tell Me More: Media 7.1—The Benefits of Web-Based Calendars......Page 166
Show Me: Media 7.2—Displaying Calendar Views......Page 175
Adding a New Event to Your Calendar......Page 178
Adding a New Task......Page 190
What Makes Gmail Unique......Page 196
We Don’t Need No Stinking Folders.........Page 197
Reading Messages......Page 202
Viewing Conversations......Page 203
Other Ways of Organizing Your Email Messages......Page 214
Getting to Know Google Talk......Page 241
Signing into Google Talk......Page 242
Chatting in Real Time......Page 244
Removing a Contact......Page 249
Connecting with the AIM Network......Page 253
Getting to Know Chrome......Page 255
Installing and Configuring Google Chrome......Page 257
Using Tabs......Page 261
Changing the Viewing Size......Page 262
Adding and Managing Bookmarks......Page 264
Show Me: Media 10.5—Using Chrome with Google Apps......Page 283
Understanding Google Gears......Page 286
How Google Gears Works......Page 287
Reviewing Different Editions......Page 290
Getting to Know Google Groups......Page 292
Tell Me: More Media 12.2—Does Google Apps Make Sense for Your Organization?......Page 295
Table of Contents......Page 8
Introduction......Page 19
Computing in the Cloud......Page 25
Benefits of Web-Based Applications......Page 27
Privacy and Security Concerns......Page 28
Google Apps for Education......Page 29
Google Apps for Business......Page 30
Pros......Page 31
Cons......Page 32
Searching for Files......Page 37
Managing Files......Page 38
Working with Folders......Page 39
Hiding Files......Page 40
Viewing File Details......Page 41
Importing Other Types of Files......Page 42
Creating a New Document from a Template......Page 49
Saving a Document......Page 50
Importing Documents......Page 51
Exporting Documents......Page 52
Changing Page Layout......Page 53
Entering Text......Page 54
Formatting Text......Page 56
Indenting a Paragraph......Page 60
Changing Line Spacing......Page 61
Creating Bulleted and Numbered Lists......Page 63
Inserting an Image......Page 65
Inserting Web links......Page 68
Inserting Bookmarks......Page 69
Inserting Comments......Page 71
Inserting Equations and Special Characters......Page 72
Creating a Table......Page 74
Using Tabs......Page 78
Adding Headers and Footers......Page 79
Preparing for the Table of Contents......Page 80
Inserting the Table of Contents......Page 81
Checking Spelling......Page 82
Calculating Word Count......Page 83
Printing Your Document......Page 84
Creating a New Spreadsheet from a Template......Page 89
Saving a Spreadsheet......Page 90
Importing Documents......Page 91
Exporting Spreadsheets......Page 93
Entering and Editing Data......Page 94
Formatting Text and Numbers......Page 97
Aligning Text in a Cell......Page 98
Changing Number Formats......Page 99
Sorting Data......Page 101
Working with Ranges......Page 102
Using Formulas......Page 103
Charting Your Data......Page 108
Creating a Form......Page 112
Collecting Responses......Page 114
Completing a Form......Page 115
Analyzing Responses......Page 116
Working with Gadgets......Page 117
Working with Scripts......Page 119
Printing Your Spreadsheet......Page 121
Creating a New Presentation from a Template......Page 125
Saving a Presentation......Page 126
Importing a PowerPoint Presentation......Page 127
Exporting a Google Presentation to PowerPoint Format......Page 128
Importing Slides from Other Presentations......Page 131
Changing the Look and Feel of a Presentation......Page 133
Adding Custom Background Colors and Graphics......Page 135
Entering and Formatting Text......Page 136
Adding a Text Block......Page 137
Adding Bulleted or Numbered Lists......Page 138
Editing Text......Page 139
Formatting Text......Page 140
Adding an Image......Page 141
Adding a Video......Page 142
Adding a Chart......Page 144
Adding a Table......Page 145
Animating Elements in a Presentation......Page 146
Printing Slide Handouts......Page 147
Creating Speaker Notes......Page 148
Presenting Your Presentation in Person......Page 150
Enabling Group Editing......Page 158
Getting Notified of Changes......Page 160
Emailing Your Collaborators......Page 161
Making Your Document Public......Page 162
Publishing Your File to the Web......Page 163
Setting Up a Basic Calendar......Page 167
Setting Up Multiple Calendars......Page 168
Importing Other Calendars......Page 169
Using Different Views......Page 172
Viewing Your Calendar from Other Calendar Applications......Page 176
Adding New Events......Page 177
Adding an Event from Gmail......Page 181
Synching Events with Microsoft Outlook......Page 182
Receiving Event Notifications on Your Mobile Phone......Page 183
Inviting Others to an Event......Page 184
Creating a Public Calendar......Page 186
Sharing Your Calendar with Specific People......Page 187
Receiving Event Notifications......Page 188
Displaying Tasks......Page 189
Managing Your To-Do List......Page 192
Customizing Google Calendar......Page 193
Signing Up for a Gmail Account......Page 198
Getting to Know Gmail......Page 200
Replying to Messages......Page 205
Forwarding Messages......Page 206
Composing and Sending New Messages......Page 207
Adding a Signature to Your Messages......Page 208
Attaching Files to Outgoing Messages......Page 209
Opening or Viewing Attached Files......Page 210
Basic Search......Page 211
Searching with Search Options......Page 212
Searching with Advanced Operators......Page 213
Marking Messages as Important......Page 215
Applying Labels......Page 216
Archiving Old Messages......Page 217
Deleting Messages......Page 218
Filtering Incoming Mail......Page 219
Blocking Spam Messages......Page 220
Adding a New Contact......Page 221
Importing Contacts from Another Program......Page 223
Displaying Contacts......Page 224
Deleting Contacts......Page 226
Creating a Contact Group......Page 227
Sending a Message to a Contact or Contact Group......Page 228
Using Gmail to Manage Your Tasks List......Page 229
Retrieving Email from Other Accounts......Page 230
Reading Gmail in Another Email Program......Page 231
Using Gmail Offline......Page 233
Using Gmail Offline Mail......Page 234
Putting Gmail into Vacation Mode......Page 235
Personalizing the Priority Inbox......Page 236
Changing Gmail’s Look and Feel......Page 237
Configuring Other Gmail Options......Page 238
Navigating the Google Talk Client......Page 243
Saving Your Chat History......Page 245
Initiating a Voice Chat......Page 246
Changing Your Status and Signing Out......Page 248
Configuring Google Talk......Page 250
Using Google Talk in Gmail......Page 251
Chatting from Gmail......Page 252
Conducting a Video Chat......Page 254
Why Chrome?......Page 256
Importing Settings and Bookmarks......Page 258
Configuring Chrome Settings......Page 259
Browsing the Web with Chrome......Page 260
Setting Your Home Page......Page 263
Viewing Your Browsing History......Page 267
Syncing Bookmarks and Settings......Page 269
Searching the Web with Google Chrome......Page 270
Working with Forms and Other Information......Page 272
Surfing Anonymously with Incognito Mode......Page 277
Personalizing Chrome with Themes......Page 278
Protecting Against Phishing and Malware......Page 280
Running Web-Based Applications with Chrome......Page 282
Extending Google Chrome......Page 284
Installing Google Gears......Page 288
Using Google Gears......Page 289
Why Use Google Apps Premier Edition?......Page 291
Getting to Know Google Sites......Page 293
Is Google Apps Right for Your Organization?......Page 294