Take Control of Your Paperless Office

Cover......Page 1
Table of Contents......Page 2
Updates and More......Page 4
Basics......Page 5
Introduction......Page 7
Paperless Office Quick Start......Page 9
Learn the Benefits of Ditching Paper......Page 11
Understand Searchable PDFs......Page 13
Consider Storage Options......Page 15
Envision a Paperless Future......Page 20
Sign Up for Paperless Billing......Page 23
Choose Online Bank Statements......Page 25
Explore Other Paperless Options......Page 26
Get Paperless Postal Mail......Page 27
Learn Why Document Scanners Are Different......Page 30
Consider Important Scanner Features......Page 32
Pick a Mac-Compatible Scanner......Page 35
Joe’s Scanner Recommendations......Page 40
Determine Your Needs......Page 42
Consider Important OCR Features......Page 43
Pick a Mac OCR Package......Page 46
Joe’s OCR Software Recommendations......Page 51
Understand the Scanning Process......Page 53
Set the Resolution......Page 55
Set the Destination......Page 58
Set the File Format......Page 61
Set Other Scanning Options......Page 62
Set OCR Options......Page 63
Choose a Naming and Filing Strategy......Page 65
Automate OCR......Page 73
Create a Physical Paper Path......Page 80
Scan All Incoming Paper Immediately......Page 84
Keep Legally Important Documents......Page 85
Recycle or Shred Leftovers......Page 86
Prune Unnecessary Documents......Page 87
Prioritize What’s Left......Page 88
Outsource Scanning......Page 89
Learn about Pocket-sized OCR Tools......Page 91
Pick an iOS OCR App......Page 92
Use Other Smartphones......Page 93
Use Your Digital Camera......Page 95
Think (and Track) When You Print......Page 96
Review and Annotate Documents......Page 97
Send Invoices Electronically......Page 98
Always Print to PDF When Possible......Page 99
Never Print “Just in case”......Page 100
Carry a Mobile Device Instead of Paper......Page 101
Determine When a Pseudo-Signature Is Acceptable......Page 103
Scan Your Signature......Page 104
Superimpose Your Signature on a PDF......Page 105
Learn about Digital Signatures......Page 107
Receive Incoming Faxes......Page 110
Send Outgoing Faxes......Page 113
About the Author......Page 115
Production Credits......Page 116
Copyright and Fine Print......Page 117
Featured Titles......Page 118