Outlook 2019 For Dummies

Title Page
Copyright Page
Table of Contents
Introduction
	About This Book
	About the Version Numbers
	Foolish Assumptions
	Conventions Used in This Book
		Dialog boxes
		Ribbons and tabs
		Keyboard shortcuts
	Icons Used in This Book
Part 1 Getting Started with Outlook 2019
	Chapter 1 Outlook Features You Really Need to Know
		Explaining Why So Many People Use Outlook
		Doing Anything in Outlook the Easy Way
		Using Email: Basic Delivery Techniques
			Reading email
			Answering email
			Creating new email messages
		Sending a File
		Maintaining Your Calendar
			Entering an appointment
			Managing your schedule
		Adding a Contact
		Entering a Task
		Taking Notes
	Chapter 2 Inside Outlook: Getting More Done with Less Effort
		Outlook and Other Programs
		There’s No Place Like Home: Outlook’s Main Screen
			Moving between modules
			Using the Folder pane
			The Information Viewer: Outlook’s hotspot
			Navigating folders
		Tying It All Together: The Ribbon
			Viewing ScreenTips
			Using the New Items button
		Finding Things in a Flash with Instant Search
		Taking Peeks
		Getting Help in Outlook
	Chapter 3 On the Fast Track: Drag ’  Til You Drop
		Dragging
		Dispatching Tasks in a Flash
		Making Time Stand Still with Calendar Wizardry
		Keeping Friends Close and Enemies Closer
		Creating Instant Email Messages
			Creating email from a name in your Contacts list
			Creating an email from an appointment
		Expanding Your Outlook Workspace
		Zen of the Right Button
Part 2 Taming the Email Beast
	Chapter 4 The Essential Secrets of Email
		Front Ends and Back Ends
		Creating Messages
			The quick-and-dirty way
			The slow but complete way
			Setting priorities
			Setting sensitivity
			Setting other message options
			Adding an Internet link to an email message
		Reading and Replying to Email Messages
			Viewing previews of message text
			Sending a reply
			Resending messages
			Don’t get caught by phishing
		That’s Not My Department: Forwarding Email
		Blind Copying for Privacy
		Deleting Messages
		Saving Interrupted Messages
		Saving a Message as a File
	Chapter 5 Email Tools You Can’t Do Without
		Nagging by Flagging
			One-click flagging
			Setting flags for different days
			Changing the default flag date
			Adding a flag with a customized reminder
			Changing the date on a reminder
		Saving Copies of Your Messages
		Setting Your Reply and Forward Options
		Adding Comments to a Reply or a Forward
		Sending Attachments
		Emailing Screenshots
		Creating Signatures for Your Messages
	Chapter 6 Conquering Your Mountain of Messages
		Organizing Folders
			Creating a new mail folder
			Moving messages to another folder
		Organizing Your Email with Search Folders
			Setting up a search folder
			Using a search folder
			Deleting a search folder
		Using the Reading Pane
		Playing by the Rules
			Creating a rule
			Running a rule
		Filtering Junk Email
			Fine-tuning the filter’s sensitivity
			Filtering your email with sender and recipient lists
			Filtering domains
		Archiving for Posterity
			Setting up AutoArchive
			Setting AutoArchive for individual folders
			Starting the archive process manually
			Finding and viewing archived items
			Closing the archive data file
		Arranging Your Messages
			Viewing conversations
			Ignoring conversations
			Cleaning up conversations
		Simplifying Tasks Using Quick Steps
			Creating and managing Quick Steps
			Creating Quick Parts to save keystrokes
Part 3 Managing Contacts, Dates, Tasks, and More
	Chapter 7 Your Little Black Book: Creating Contacts Lists
		Putting in Your Contacts: Names, Numbers, and Other Stuff
			The quick-and-dirty way to enter contacts
			The slow, complete way to enter contacts
		Viewing Your Contacts
			Sorting a view
			Rearranging views
			Using grouped views
		Flagging Your Friends
		Using Contact Information
			Searching for contacts
			Finding a contact from any Outlook module
			Forwarding a business card
		Gathering People Into Groups
			Creating a Contact group
			Editing a Contact group
			Using a Contact group
			Adding pictures to contacts
	Chapter 8 Unleashing the Calendar’s Power
		Getting Around the Outlook Calendar
		Meetings Galore: Scheduling Appointments
			The quick-and-dirty way to enter an appointment
			The complete way to enter an appointment
			Not this time: Changing dates
			Not ever: Breaking dates
			We’ve got to keep seeing each other: Recurring dates
		Getting a Good View of Your Calendar
		Printing Your Appointments
		Adding Holidays
		Handling Multiple Calendars
			Creating multiple calendars
			Managing multiple calendars
	Chapter 9 Task Mastery: Discovering All the Bells and Whistles
		Entering New Tasks in the Tasks Module
			The quick-and-dirty way to enter a task
			The regular way to enter a task
			Adding an Internet link to a task
		Editing Your Tasks
			The quick-and-dirty way to change a task
			The regular way to change a task
			Deleting a task
		Managing Recurring Tasks
			Creating a regenerating task
			Skipping a recurring task once
		Marking Tasks as Complete
			Marking it off
			Picking a color for completed or overdue tasks
		Viewing Your Tasks
		Frequenting the To-Do Bar
			Adding a new item to the To-Do bar
		Tasks in the Calendar
	Chapter 10 Seeing It Your Way: Customizing Outlook
		Customizing the Quick Access Toolbar
		Customizing the Ribbon
		Enjoying the Views
			Table/List view
			Card view
			Calendar views
		Playing with Columns in Table/List Views
			Adding a column
			Moving a column
			Widening or narrowing a column
			Removing a column
		Sorting Items
			Sorting from Table view
			Sorting from the Sort dialog box
		Grouping Items
			Viewing grouped items
			Viewing headings only
		Saving Custom Views
		Using Categories
			Assigning a category
			Renaming a category
			Changing a category color
			Assigning a category shortcut key
Part 4 Beyond the Basics: Tips and Tricks You Won’t Want to Miss
	Chapter 11 Social Media Magic with Outlook RSS
		Brushing Up on Social Media Basics
			Sending an SOS for RSS
			Feeling like a social butterfly
		Subscribing to an RSS Feed via Internet Explorer
		Setting Up an RSS Feed in Outlook
		Reading Feeds
	Chapter 12 Managing Multiple Email Accounts
		Choosing an Email Provider
		Buying Your Own Domain Name
		Setting Up Email Accounts in Outlook
			Understanding POP3 vs. IMAP
			Collecting the needed information for setup
			Setting up an account using automatic settings
			Setting up an account using manual settings
		Modifying Mail Account Settings
		Changing the Mail Server
		Sending Messages from Different Accounts
	Chapter 13 Merging Mail From Outlook to Microsoft Word
		Conjuring Mailing Label Magic
			Urging to merge
			Making and using a merge template
		Mastering Form Letter Formalities
		Merging From Selected Contacts
		You’ll Still Have to Lick It: Printing Envelopes
		Merging to Email
Part 5 Outlook at Work
	Chapter 14 Big-Time Collaboration with Outlook
		Collaborating with Outlook’s Help
			Organizing a meeting
			Responding to a meeting request
			Checking responses to your meeting request
			Taking a vote
			Tallying votes
			Assigning tasks
			Sending a status report
		Collaborating with Outlook and Exchange
			Giving delegate permissions
			Opening someone else’s folder
		Viewing Two Calendars Side by Side
			Setting access permissions
			Viewing two accounts
		Managing Your Out of Office Message
		Managing Your Address Books
		Scheduling a Skype Meeting
			Setting up a Skype meeting
			Joining a Skype meeting
	Chapter 15 Outlook for the iPad and Android Phones
		Understanding the Mobile Difference
		Accessing Mobile Email
			Reading email
			Replying to email
			Composing email
			Archiving, scheduling, and deleting email messages
			Deleting messages
			Managing groups of messages
		Using Your Mobile Calendar
			Navigating the mobile calendar
			Creating a new appointment
	Chapter 16 Telecommuting with Outlook.com and the Outlook Web App
		Signing In to Outlook.com
		Exploring the Outlook.com Interface
		Getting Caught Up on Web Email Basics
			Reading messages
			Sending a message
			Setting message importance
			Flagging messages
		Organizing Contacts
			Viewing your contacts
			Adding contacts
		Using Your Calendar
			Viewing your calendar
			Entering an appointment
			Moving an appointment
		Exploring Your Options
			Automated vacation replies/out of office message
			Creating a signature
		Understanding the Outlook Web App
			Knowing when it’s handy
			Signing in and out
Part 6 The Part of Tens
	Chapter 17 Ten Shortcuts Worth Taking
		Using the New Items Tool
		Sending a File to an Email Recipient
		Sending a File From a Microsoft Office Application
		Turning a Message Into a Meeting
		Finding Something
		Undoing Your Mistakes
		Using the Go to Date Dialog Box
		Adding Items to List Views
		Sending Repeat Messages
		Resending a Message
	Chapter 18 Ten Accessories for Outlook
		Smartphones
		A Tablet Computer
		For Dummies E-Learning
		Microsoft Office
		A Business-Card Scanner
		Online Backup
		Skype
		Microsoft SharePoint
		Microsoft Exchange
		OneDrive
	Chapter 19 Ten Things You Can’t Do with Outlook
		Create a Unified Inbox
		Insert a Phone Number Into Your Calendar
		Open a Message From the Reading Pane
		Perform Two-Sided Printing
		Search and Replace Area Codes
		Print a List of Meeting Attendees
		Enlarge the Type in the Calendar Location Box
		Create Contact Records for All Recipients of an Email
		Track Time Zones for Meetings
		Back Up Outlook Data Easily
		Ten More Things Outlook Can’t Do for You
	Chapter 20 Ten Things You Can Do After You’re Comfy
		Take Notes
		Customize the Quick Access Toolbar
		Wise Up Your Messages with Smart Art
		Translate Your Email Messages
		Add Charts for Impact
		Use Symbols in Email
		Open Multiple Calendars
		Superimpose Calendars
		Select Dates as a Group
		Pin a Contact Card
Index
EULA