Essential tips for organizing conferences and events

Book Cover......Page 1
Title......Page 3
Copyright......Page 4
Contents......Page 5
Preface......Page 8
Acknowledgements......Page 10
Why are you planning a conference or event?......Page 11
Choosing themes......Page 12
Intended conference outcomes......Page 14
What sort of event are you planning?......Page 16
When is a conference the best choice?......Page 19
One-day events......Page 20
Half-day events......Page 24
Awards ceremonies......Page 25
Launch events......Page 27
Keynotes......Page 31
Plenary introduction and welcome elements......Page 38
Panel discussion elements......Page 39
Plenary closure elements......Page 40
Workshops and presentations......Page 41
Discussion sessions......Page 44
Networking sessions......Page 45
Poster exhibitions......Page 46
Commercial exhibitions......Page 49
When your event will be held......Page 54
Choosing your venue......Page 56
Convening your team......Page 59
Leading a conference team......Page 62
Developing your project plan......Page 63
Costing the event......Page 65
Marketing......Page 67
Promoting your event......Page 69
Sponsorship......Page 72
Timetable overview......Page 75
Planning for contingencies......Page 77
Social programme......Page 81
Delegate (delicate?) issues......Page 84
Food for thought......Page 88
Designing your handbook, and session options......Page 93
Administration: time and motion......Page 96
Keeping things going......Page 99
Reception and registration......Page 101
Technical support......Page 106
Evaluating your event......Page 109
Disseminating the outcomes of your event......Page 111
Planning for your next event......Page 113
Preparing for your presentation......Page 116
Giving your presentation......Page 117
Guidelines for workshop facilitators......Page 118
What can you get your participants to do during your workshop?......Page 119
Publicizing your workshop......Page 120
Putting together your workshop flier......Page 121
Setting your intended workshop outcomes......Page 122
Tips on formulating intended workshop outcomes......Page 123
Drafting your workshop outline programme......Page 124
Additional guidelines for chairing workshop sessions......Page 126
Conference session proposal form......Page 128
Conference booking form......Page 132
Exhibitor’s booking form......Page 136
Invitation to conference keynote presenter......Page 138
Letter to prospective authors......Page 139
Session reviewer guidelines......Page 140
Rejection letter......Page 141
Medical details form......Page 142
Conference evaluation form......Page 143
Event manager\'s checklist......Page 146
Index......Page 149