Beginning Microsoft Word 2010

Prelim......Page 1
Contents at a Glance......Page 5
Contents......Page 7
About the Authors......Page 15
About the Technical Reviewer......Page 16
Acknowledgments......Page 17
What Does This Book Cover?......Page 18
Conventions Used in This Book......Page 19
Visit the Beginning Microsoft Office 2010 Blog!......Page 20
The Word 2010 Primer......Page 21
Understanding Word’s Fluent User Interface......Page 22
The Ribbon......Page 23
The File Button and Backstage View......Page 24
Learning to Use and Navigate the Ribbon......Page 25
Using Contextual Tabs......Page 27
Using the Quick Access Toolbar......Page 30
Adding a Button to the Quick Access Toolbar......Page 31
The Mini Toolbar......Page 32
Using the Microsoft File Button and Backstage View......Page 33
Creating a New Blank Document......Page 35
Creating a New Document from a Template......Page 36
Viewing a Document’s Structure......Page 38
Using the Headings Browser Tab......Page 40
Using the Search Results Tab......Page 41
Saving and Closing Documents......Page 42
Saving a Document While Leaving It Open......Page 43
Closing and Saving a Document......Page 44
Summary......Page 45
Working with Text......Page 47
Letting the Cursor Point the Way......Page 48
Method 2: Using the Keyboard to Change the Insertion Point......Page 49
Selecting Text and Deleting Text......Page 50
Cutting, Copying, and Pasting......Page 54
Using the Ribbon......Page 55
Using the Mouse......Page 56
Using Paste Preview and Paste Options......Page 57
Finding Text......Page 59
Refining Search by using Options......Page 63
Searching Within a Specific Format......Page 65
Summary......Page 66
Learning the Basics of Formatting......Page 67
Entering Header/Footer Edit Mode......Page 73
Adding a Document Title to the Header Region......Page 76
Adding a Page Number to the Footer Region......Page 80
Create a Unique Footer for One Page......Page 82
Building Structure Using Styles......Page 85
Using Quick Styles......Page 87
Like the Style But Not the Color? No Problem!......Page 89
Understanding Your Different Options for Reusing Content......Page 91
Understanding What Templates Are and How You Use Them......Page 92
Setting Your Templates Folders......Page 94
Starting a New Template......Page 96
Saving the New Template You’ve Created......Page 98
Inserting One Document into Another Document......Page 100
Inserting a Document or Part of a Document......Page 101
Creating a Bookmark......Page 102
Reusing Content by Using Quick Parts......Page 103
Inserting an AutoText Entry Using the AutoText Gallery......Page 104
Creating Your Own AutoText Entries and Building Blocks......Page 105
Inserting a Building Block Using a Building Block Gallery......Page 108
Inserting a Building Block Using the Building Blocks Organizer Dialog Window......Page 109
Inserting a Document Property in a Document......Page 111
Inserting a Field in a Document......Page 113
Examining and Updating a Field......Page 115
Opening the AutoCorrect Dialog window......Page 117
Choosing Options on the AutoCorrect Tab of the AutoCorrect Dialog Window......Page 118
Understanding Unformatted AutoCorrect Entries and Formatted AutoCorrect Entries......Page 119
Creating Unformatted AutoCorrect Entries When Checking Spelling......Page 120
Creating Formatted AutoCorrect Entries......Page 121
Creating AutoCorrect Exceptions......Page 122
Choosing Whether to Use Math AutoCorrect......Page 123
Choosing Settings for the AutoFormat As You Type Feature......Page 125
Choosing Replace As You Type Options......Page 126
Choosing Apply As You Type Options......Page 127
Choosing Automatically As You Type Options......Page 128
Formatting a Document Instantly with the AutoFormat Feature......Page 129
Formatting a Document with AutoFormat......Page 130
Summary......Page 133
Understanding How Word Creates Bulleted and Numbered Lists......Page 135
Creating Bulleted Lists by Applying Bullet Formatting......Page 136
Creating Bulleted Lists by Applying a Style......Page 137
Customizing the Bullet Used on a List......Page 138
Creating Numbered Lists by Using AutoFormat......Page 140
Creating Numbered Lists by Applying Number Formatting......Page 141
Removing Numbering from a Paragraph......Page 142
Restarting or Changing the Numbering on a Numbered List......Page 143
Creating Multilevel Lists......Page 144
Inserting a Quick Table......Page 145
Inserting a Custom Table......Page 147
Drawing a Custom Table......Page 150
Splitting One or More Cells into Multiple Cells......Page 151
Converting Existing Text into a Table......Page 152
Nesting One Table Inside Another Table......Page 155
Converting a Table to Text......Page 156
Formatting a Table......Page 157
Sorting a Table......Page 159
Designing Your Documents with Themes......Page 160
Changing the Theme Applied to a Document......Page 161
Changing the Colors Used for the Document......Page 162
Changing the Fonts Used for the Document......Page 163
Summary......Page 164
Adding a Cover Page from the Cover Page Gallery......Page 165
Removing the Cover Page from a Document......Page 166
Creating a Custom Cover Page of Your Own......Page 167
Inserting an Automatic Table of Contents......Page 168
Inserting a Custom Table of Contents......Page 170
Updating an Automatic Table of Contents......Page 173
Inserting a Manual Table of Contents......Page 174
Choosing the Page Size and Orientation......Page 175
Setting the Margins......Page 177
Removing Sensitive Information from a Document......Page 180
Marking a Document as Final......Page 183
Encrypting a Document with a Password......Page 184
Limiting the People Who Can Open, Edit, and Print the Document......Page 186
Setting Permissions on a Document......Page 187
Signing a Final Document with a Digital Signature......Page 190
Opening the Print Place in Backstage......Page 194
Previewing the Document in the Print Place......Page 195
Choosing Standard Printing Options......Page 196
Printing a Custom Range of Pages......Page 198
Summary......Page 199
Inserting a Picture......Page 201
Making the Picture Float Instead of Appearing Inline......Page 203
Resizing a Picture......Page 204
Cropping a Picture Freely......Page 206
Cropping a Picture to a Shape......Page 208
Correcting a Picture’s Sharpness, Brightness, and Contrast......Page 209
Changing the Colors in a Picture......Page 211
Applying an Artistic Effect to a Picture......Page 213
Compressing the Pictures in a Document......Page 214
Removing a Picture’s Background......Page 216
Summary......Page 220
Inserting Clip Art in a Document......Page 221
Adding Clip Art Items to Your Collections from the Clip Art Task Pane......Page 223
Using the Microsoft Clip Organizer......Page 227
Inserting Pictures in Your Documents......Page 228
Inserting Shapes in a Document......Page 230
Applying a Style to a Shape......Page 231
Creating Illustrations with SmartArt......Page 233
Adding Charts to Your Documents......Page 237
Creating a New Chart in a Word Document......Page 238
Pasting a Chart from Excel into a Word Document......Page 240
Changing the Overall Chart Type and Appearance......Page 242
Changing the Layout of the Chart......Page 243
Creating Documentation by Using Screenshots......Page 245
Understanding How You Position Graphical Objects......Page 248
Selecting a Graphical Object......Page 249
Placing a Graphical Object Inline or in the Graphics Layers......Page 250
Displaying and Adjusting the Drawing Grid......Page 253
Positioning a Graphical Object Exactly Using the Layout Dialog Window......Page 255
Rotating a Graphical Object......Page 258
Adding Sounds and Videos to Your Documents......Page 259
Summary......Page 262
Choosing Which Changes to Track......Page 263
Working in a Document with Track Changes On......Page 267
Choosing How to View the Document’s Changes and Markup......Page 269
Controlling Which Changes Word Displays......Page 270
Adding Comments to a Document......Page 272
Reviewing Tracked Changes and Comments......Page 274
Accepting and Rejecting Tracked Changes......Page 275
Reviewing and Integrating Comments......Page 276
Deleting Comments......Page 277
Merging Changes Between Two Versions of the Same Document......Page 278
Restricting Edit Rights to a Document......Page 281
Opening the Restrict Formatting and Editing Task Pane......Page 282
Preventing Others from Applying Direct Formatting......Page 283
Forcing Your Colleagues to Use Track Changes......Page 284
Limiting Your Colleagues to Using Comments......Page 285
Adding Exceptions to Your Restrictions......Page 286
Starting to Enforce the Formatting and Editing Restrictions......Page 289
Removing Formatting and Editing Restrictions from a Document......Page 291
Using OneNote to Make Linked Notes......Page 292
Summary......Page 293
Configuring Word with the Word Options Dialog Window......Page 295
Choosing General Options......Page 296
Choosing Page Display Options......Page 298
Choosing Formatting Marks Options......Page 299
Choosing Proofing Options......Page 300
Choosing Spelling Options for All of the Office Programs......Page 301
Choosing Spelling and Grammar Options for Word......Page 302
Choosing Grammar Options......Page 303
Choosing Save Options......Page 305
Choosing Options for Saving Documents......Page 306
Choosing Offline Editing Options......Page 307
Choosing Options for Preserving Fidelity......Page 308
Choosing Editing Options......Page 309
Choosing Cut, Copy, and Paste Options......Page 310
Choosing Show Document Content Options......Page 311
Choosing Save Options......Page 312
Coauthoring or Editing a Document with Your Colleagues......Page 313
Creating the Main Document for the Mail Merge......Page 317
Attaching the Data Source for the Mail Merge......Page 320
Creating a New Data Source in Word......Page 321
Selecting Outlook Contacts for the Merge......Page 322
Choosing the Recipients from Your Data Source......Page 324
Adding the Merge Fields to the Main Document......Page 325
Creating Merge Documents That You Can Edit......Page 329
Merging the Documents Straight to E-mail......Page 330
Adding Buttons for Frequently Used Commands to the Quick Access Toolbar......Page 332
Adding a Ribbon Command to the Quick Access Toolbar......Page 333
Adding Buttons for Other Commands to the Quick Access Toolbar......Page 334
Resetting the Quick Access Toolbar to Its Default Buttons......Page 336
Customizing the Ribbon......Page 337
Resetting the Ribbon to Its Default Settings......Page 340
Sharing Customizations with Other PCs......Page 341
Customizing the Status Bar......Page 342
Creating Custom Keyboard Shortcuts......Page 345
Understanding What Macros Are and What You Can Do with Them......Page 347
Recording a Macro......Page 348
Running a Macro......Page 351
Opening a Macro in the Visual Basic Editor......Page 353
Summary......Page 358
¦ A......Page 359
¦ B......Page 360
¦ C......Page 361
¦ D......Page 363
¦ E......Page 365
¦ F......Page 366
¦ G......Page 367
¦ I......Page 368
¦ L......Page 369
¦ O......Page 371
¦ P......Page 372
¦ Q......Page 373
¦ R......Page 374
¦ S......Page 375
¦ U......Page 378
¦ V......Page 379
¦ Z......Page 380